Unnecessary people at meetings: the stand in

In our free “Better Meetings Campaign” , we are helping people to reduce the number and improve the quality of their face-to-face and virtual meetings.

As part of this we are looking at how to get rid of unnecessary participants at your meetings.

In our Better Meetings Survey we found that most people think that 25% of participants or more were unnecessary to the content of  their meetings.

Here is one you may recognise, the stand in. Stan has been sent along because his boss couldn’t make the meeting and sent him instead.


In some cases Stan may be able to do an adequate job.

However, if he is replacing someone who is critical to the success of the meeting or the implementation of the decisions made, then you may need to make sure that the right people are in the room.

It’s also likely that if people send stand-ins they are telling you that your meeting is not a priority for them. Perhaps you need to redesign the content and quality of your meeting to encourage the right people to attend.

Having the right people present is an important element of running a successful meeting.

If you recognize this problem, or would like to reduce the number and improve the quality of your meetings, you can sign up for our free meetings campaign. When you join the campaign,you will receive a series of six free weekly booklets that contain tips, ideas and actions to enable you to run fewer, better face to face and virtual meetings.

We are also running a survey which you can take to  find out how you compare with other organizations:Better Meetings Survey.

If you would like fewer, better meetings….

Join the Campaign for Better Meetings...today!

About the author:

Kevan Hall Kevan Hall is a CEO, author, speaker and trainer in matrix management, virtual teams and global working. He is the author of "Speed Lead - faster, simpler ways to manage people, projects and teams in complex companies, "Making the Matrix work - how matrix managers engage people and cut through complexity", and the "Life in a Matrix" podcasts, videos, cartoons and blog. He is CEO and founder of Global Integration. Company profile: .

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